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Job Title: Executive Assistant
Location: Fully Remote — LATAM, Africa & Eastern Europe
Position Type: Full-time
Salary Range: $1,300–$1,600 per month
Experience Required: 3+ years in executive assistance, administration, operations, or a similar role
APPLY ON COMPANY SITEExecutive Assistant — Remote Job
An established insurance agency is looking for a highly organized Executive Assistant to work directly with the agency owner. This remote opportunity is open to candidates in LATAM, Africa, and Eastern Europe who can work during U.S. business hours.
The agency has an 18-person team and manages a high volume of leads, customer activity, and internal operations. The successful candidate will help keep the owner's schedule, communications, reports, and priorities organized.
Role Responsibilities
The Executive Assistant will manage the agency owner's inbox by sorting messages, identifying priorities, drafting responses, and making sure important requests are not missed. Calendar management will also be a key part of the role, including scheduling meetings, sending reminders, and handling changes.
The position also involves preparing meeting notes, tracking action items, organizing files, and maintaining clear records of tasks and deadlines.
Another important responsibility is reporting and data organization. The assistant will prepare recurring reports using information from internal systems and lead-management platforms. They will also track lead activity, follow-ups, appointments, and other operational information.
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CRM and Administrative Support
The successful candidate will learn and work with systems such as Ricochet CRM, Allstate Lead Manager, AgencyZoom, and LeadSwami. Experience with these specific platforms is not necessarily required, but applicants should be comfortable learning new software.
The role may also involve documenting recurring processes, creating simple SOPs, supporting recruiting-related activities, and assisting with other operational projects as responsibilities grow.
Requirements
Applicants should have 3+ years of experience as an Executive Assistant, Administrative Assistant, Operations Coordinator, or in a similar position.
Strong organization, communication, attention to detail, and time-management skills are important. Candidates should be comfortable using Google Workspace or Microsoft Office, including email, calendars, spreadsheets, and documents.
The ideal candidate can work independently, handle sensitive information professionally, identify problems early, and follow tasks through to completion.
Salary and Schedule
The position is fully remote and follows a 9:00 AM–5:00 PM EST schedule.
The advertised compensation is $1,300–$1,600 per month, with final compensation determined based on experience and location.
How to Apply
To be considered, applicants must complete the application form carefully.
APPLY ON COMPANY SITEThis is an opportunity to become a trusted support partner to an established business while gaining experience across executive support, reporting, CRM management, operations, and recruiting coordination.
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