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Job Title: Executive Operations Coordinator
Location: Fully Remote — LATAM, Africa & Eastern Europe
Position Type: Full-time
Salary Range: $1,200–$1,600 per month
Experience Required: 3+ years in operations, administration, virtual assistance, or project coordination
Executive Operations Coordinator — Remote Job
A remote Executive Operations Coordinator opportunity is available for organized professionals based in LATAM, Africa, and Eastern Europe. The role supports U.S.-based clients, so candidates must be available to work during U.S. business hours.
The position is ideal for someone who can manage multiple tasks, follow established processes, maintain accurate records, and work independently with minimal supervision.
What You’ll Do
The Executive Operations Coordinator will help manage daily operational processes, including purchase orders, production tracking, shipping schedules, documentation, and task management.
You will follow established SOPs, monitor deadlines, track outstanding items, and make sure important tasks do not get missed. The role also involves using platforms such as ClickUp to organize tasks and maintain visibility across ongoing projects.
You will also maintain operational records, trackers, reference documents, and updates. Strong attention to detail is important because accurate information will help leadership make informed decisions.
AI-Assisted Work
A major part of this opportunity is using AI tools such as Claude to improve everyday productivity. This is not a technical AI engineering position.
Instead, candidates should understand how to write effective prompts, provide AI tools with the right context and documents, review generated information, and use AI to turn information into summaries, action items, and organized tasks.
Requirements
Applicants should have at least 3 years of experience in operations, administrative support, virtual assistance, project coordination, or a similar role.
Strong organizational skills, attention to detail, and the ability to manage multiple timelines are essential. Experience with ClickUp, Google Workspace, and AI tools is expected. Basic Canva knowledge is also required.
Experience with purchasing, production, shipping, e-commerce, Shopify, Klaviyo, Photoshop, or photo-editing tools is a plus.
Salary and Schedule
The position offers $1,200–$1,600 per month, with final compensation determined based on experience and location.
The role is fully remote and follows a 9:00 AM–5:00 PM EST schedule.
How to Apply
To be considered, applicants must:
1. Complete the application form.
2. Record a video showcasing their skills.
APPLY ON COMPANY SITEThis opportunity is suitable for professionals who are highly organized, resourceful, comfortable with AI-assisted workflows, and interested in long-term remote operations work.
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