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Apply for a Job of Executive, Personal & Virtual Assistants – Remote | Sagan
Company: Sagan
Location: Remote — Nigeria & broader Africa
Job Type: Full-time
Work Arrangement: Remote
Salary: $2,000–$2,500 per month
Work Schedule: U.S. business hours
Employment Type: Independent Contractor
About the Job:
Sagan is hiring experienced Executive, Personal and Virtual Assistants to support U.S.-based executives, founders and teams. The opportunities are designed for professionals who can take ownership of calendars, communication, administration, data management and day-to-day coordination.
Sagan connects international professionals with U.S.-based businesses and maintains a talent pool for different client opportunities. The responsibilities may vary depending on the specific role and client, so applicants should highlight the areas where they have the strongest experience.
About the Role:
As an Executive, Personal or Virtual Assistant, you will help executives and teams stay organized, manage priorities and keep important tasks moving.
Some opportunities may focus heavily on executive calendars and inboxes, while others may involve personal assistance, administration, data entry, records management or daily coordination.
You do not need to have experience in every area. Applicants should clearly explain the responsibilities they have personally handled and the areas in which they are strongest.
Key Responsibilities
Calendar and Inbox Support
Coordinate appointments across different time zones.
Organize incoming emails and messages.
Identify and flag important items that require attention.
Help executives maintain organized schedules.
Executive and Personal Assistance:
Arrange travel, reservations and appointments.
Manage reminders and follow-ups.
Keep priorities and outstanding tasks visible.
Support executives with day-to-day personal and professional activities.
General Administration:
Prepare and organize documents.
Create and organize meeting notes and reports.
Maintain shared files and administrative records.
Support general office and executive administration.
Data and Records:
Enter and verify information in spreadsheets, databases and CRMs.
Keep records accurate and up to date.
Check information for errors and inconsistencies.
Communication and Coordination:
Respond professionally to routine requests.
Follow up on outstanding information.
Communicate updates to relevant team members.
Coordinate tasks between executives, clients and other stakeholders.
Task Follow-Through:
Track deadlines and important deliverables.
Identify potential problems early.
Follow up on assigned tasks.
Take ownership of responsibilities and close the loop on completed work.
Qualifications
Applicants should have:
2+ years of experience in executive assistance, personal assistance, virtual assistance or administrative support.
Strong written and spoken English.
Excellent attention to detail.
The ability to handle confidential information professionally.
Practical experience using productivity tools such as Google Workspace or Microsoft Office.
Strong organizational and time-management skills.
The ability to explain how you prioritize tasks, check records and complete responsibilities without repeated reminders.
Relevant examples of responsibilities you have personally handled.
Nice-to-Have Qualifications:
The following experience is beneficial but is not required for every opportunity:
Experience supporting U.S.-based executives or teams.
Familiarity with project-management tools.
Experience with CRM platforms.
Experience working in specific industries or professional environments.
Experience working with international teams.
Sagan's existing assistant opportunities similarly emphasize organizational ability, communication, follow-through and familiarity with tools such as Google Workspace, Zoom, Slack and Notion.
Resume Submission Guidelines:
Applicants are required to paste the full text of their resume in English into the application form, with a minimum of 1,000 characters.
You may also upload an English PDF resume, but the PDF upload is optional and does not replace the required resume text.
Your resume should clearly highlight:
Your previous assistant or administrative experience
Responsibilities you have personally handled
Productivity and workplace tools you use
Executive, personal or virtual assistance experience
Relevant achievements and professional skills
Important Information:
This is an independent contractor position and the work is performed remotely during U.S. business hours.
The supplied Africa-targeted posting lists Nigeria and broader Africa as the target market and a compensation range of $2,000–$2,500 per month. Sagan also publishes separate assistant talent-pool listings with different compensation ranges and geographic targets, so applicants should rely on the specific application they are submitting for the applicable compensation and eligibility details.
How to Apply:
Interested candidates can apply through the Sagan application form.
SUBMIT RESUME (click): Apply for the Executive, Personal & Virtual Assistants Job
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